Introduction
Gmail is a free, advertising-supported email service provided by Google. G Suite is a service providing independently customizable versions of several Google products under a custom domain name. To learn more about G Suite, click here.
This tutorial is provided as a courtesy. Third-party software cannot be supported directly by (mt) Media Temple. If you have further questions about configuring Gmail, please visit http://mail.google.com/support/.
Requirements
Before you start, be sure you have these handy:
- Your domain name: example.com
- Your email address: username@example.com
For more information, please read this article: Creating a POP/IMAP email account. - Your email password.
- Your email access domain. Read our article What is an "Access Domain"? for more information.
- Your Gmail login credentials.
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The publishing of this information does not imply support of this article. This article is provided solely as a courtesy to our customers. Please take a moment to review the Statement of Support.
Configure Gmail
The screenshots below are settings for using POP with no SSL for username@example.com. You may also configure IMAP if you choose.
1. Log into your Gmail account.
2. Click on the Settings icon in the upper right corner. A drop down menu should appear and you can click on Settings.
3. Click on the Accounts and Import tab.
4. Then click Add a mail account. A new window should pop up.
5. Enter your full email address in the new window, then click the Next button.
6. Ensure Import emails from my other account (POP3) is selected and click Next.
7. In the next window:
- Re-enter the full username, including the @example.com.
- Enter the password for the account.
- The POP Server is mail.example.com or your IP address.
- By default you can use Port 110.
If you do happen to have a properly installed SSL on your mail server, you can check the "SSL" option, and change the port to 995. Keep in mind that unless you have a purchased certificate installed on your server, you may receive a certificate warning. See Order an SSL certificate. Do not check this option if you do not want to use encryption. - Check "Leave a copy of retrieved message on the server" (unless you want the mail to be deleted from the server once you receive it in Gmail).
- Set the label and the archive options according to personal preference.
9. Enter a descriptive name you want to associate with this account (this can be to your choosing and does not functionally affect the mail settings of your account). Generally, you will want to leave the "Treat as an alias" button checked, but you can click here for more information on that option. Click the Next Step button.
10. Decide whether you want to send your messages through Gmail or through your (mt) Media Temple server. Either option will allow you to send with your (mt) Media Temple email address. If you choose to send with your (mt) Media Temple server, enter the following information:
- The SMTP Server will be: mail.example.com, or your IP address.
- Use Port 25, or 465 for SSL encryption.
- Enter the full username, including the @example.com.
- Enter the email password.
- By default, you can leave the TLS option checked.
You can select the SSL option if you want encryption. Again, you may have to purchase an SSL certificate for this to work without warnings: Order an SSL certificate. Don't check it if you don't want the encryption. - Click the Add Account button.
11. A confirmation email will have been sent to your user's mailbox.
12. Log into your user's mailbox through a method such as webmail.
13. Open the Gmail confirmation email.
14. Either click on the provided confirmation link or enter the confirmation code provided and click Verify. The small window will close automatically.
The Accounts and Import page is refreshed. You can check that Gmail is replying as desired to each email coming into your various accounts. To do this, click on the "edit info" button next to your account in the "Send mail as" section.
The Accounts and Import tab is also where you can manually get the mail from your (mt) Media Temple account. Click "Check mail now." You do not need to do this to get your mail. This just forces a manual check.
Congratulations! The mail for your (mt) Media Temple account will appear in your normal Gmail inbox.
See also
Configure Gmail
The screenshots below are settings for using POP with no SSL for username@example.com. You may also configure IMAP if you choose.
1. Log into your Gmail account.
2. Click on the Settings icon in the upper right corner. A drop down menu should appear and you can click on Settings.
3. Click on the Accounts and Import tab.
4. Then click Add a mail account. A new window should pop up.
5. Enter your full email address in the new window, then click the Next button.
6. Ensure Import emails from my other account (POP3) is selected, then click Next.
7. In the next window:
- Re-enter the full username, including the @example.com.
- Enter the password for the account.
- The POP Server is your email access domain.
- The Port can be set to 995.
You do have the option to use 110 if you wish to use non-SSL. In which case, make sure the Always use a secure connection (SSL) is un-checked.
- Check "Leave a copy of retrieved message on the server" (unless you want the mail to be deleted from the server once you receive it in Gmail).
- Check Always use a secure connection (SSL) when retrieving mail.
- Set the label and the archive options according to personal preference.
8. Click the Add Account button. You should receive a confirmation message that the mail account has been added (for receiving email).
If you want to send out email through Gmail, make sure the "Yes" option checked. Then click the Next button:
9. Enter a descriptive name you want to associate with this account (this can be to your choosing and does not functionally affect the mail settings of your account). Generally, you can leave the "Treat as an alias" button checked, but you can click here for more information on that option. Click the Next Step button.
10. Decide whether you want to send your messages through Gmail or through your (mt) Media Temple server. Either option will allow you to send with your (mt) Media Temple email address. If you choose to send with your (mt) Media Temple server, enter the following information:
- The SMTP Server is your email access domain.
- Use Port 465 for SSL encryption.
or 25 for non-SSL connections. - Enter the full username, including the @example.com.
- Enter the email password.
- Check the SSL option.
You can select the TLS option if you want non-SSL encryption, and are using Port 25. - Click the Add Account button.
11. A confirmation email will have been sent to your user's mailbox.
12. Log into your user's mailbox through a method such as webmail.
13. Open the Gmail confirmation email.
14. Either click on the provided confirmation link or enter the confirmation code provided and click Verify. The small window will close automatically.
The Accounts and Import page is refreshed. You can check that Gmail is replying as desired to each email coming into your various accounts. To do this, click on the "edit info" button next to your account in the "Send mail as" section.
The Accounts and Import tab is also where you can manually get the mail from your (mt) Media Temple account. Click "Check mail now." You do not need to do this to get your mail. This just forces a manual check.
Congratulations! The mail for your (mt) Media Temple account will appear in your normal Gmail inbox.