How do I use Gmail to view my Media Temple email?

Introduction

Gmail is a free, advertising-supported email service provided by Google. Google Apps for Work is a service providing independently customizable versions of several Google products under a custom domain name. To learn more about our Google Apps for Work, click here.

This tutorial is provided as a courtesy. Third-party software cannot be supported directly by (mt) Media Temple. If you have further questions about configuring Gmail, please visit http://mail.google.com/support/.

Requirements

Before you start, be sure you have these handy:

• Your domain name: example.com
• Your email address: username@example.com
  For more information, please read this article: Creating a POP/IMAP email account.
• Your email password.
• Your email access domain. Read our article What is an "Access Domain"? for more information.
• Your Gmail login credentials.

Configure Gmail

The screenshots below are settings for using POP with no SSL for username@example.com. You may also configure IMAP if you choose.

1. Log into your Gmail account.
2. Click on the settings icon in the upper right corner.

   
   Figure 1.

3. Click on the Accounts and Import tab.

   

4. Click Add POP3 email account in the Check mail using POP3 section. A new window will pop up.

   

5. Enter your full email address in the new window and then click the Next Step » button.

   

6. In the next window, enter:
   1. Your full username including the @example.com.
   2. The password for the account.
   3. Make sure the POP Server is mail.example.com, or your IP address, and Port 110 is selected.
   4. Check "Leave a copy of retrieved message on the server" unless you want the mail to be deleted from the server once you receive it in Gmail.
   5. If you want your email session to be encrypted, check the "SSL" option, and change the port to 995. Keep in mind that unless you have a purchased certificate installed on your server, you may receive a certificate warning. See Order an SSL certificate.
      
      

      You can use your access domain.

      Do not check this option if you do not want to use encryption.
   6. Set the label and the archive options according to personal preference.

   

7. Click the Add Account » button. You should receive a confirmation message. Leave the "Yes" option checked if you want to be able to send mail with this account. Click the Next Step » button.

   

8. Enter a descriptive name you want to associate with this account. Click the Next Step » button.

   

9. Decide whether you want to send your messages through Gmail or through your (mt) Media Temple server. Either option will allow you to send with your (mt) Media Temple email address. If you choose to send with your (mt) Media Temple server, enter the following information:
   1. The server name, mail.example.com, or your IP address.
   2. Select your port from the dropdown menu. Use Port 25, or 465 for SSL encryption.
   3. Your full username, including the @example.com.
   4. Your email password.
   5. Check the SSL option if you want encryption. Again, you may have to purchase an SSL certificate for this to work without warnings: Order an SSL certificate. Don't check it if you don't want the encryption.

   Click the Add Account » button.

   

10. Log into your webmail account.
    • Go to http://webmail.example.com/.
11. Open the Gmail confirmation email.
12. Either click on the provided confirmation link or enter the confirmation code provided and click Verify. The small window will close automatically.

    

13. The Accounts and Import page is refreshed. You can check that Gmail is replying as desired to each email coming into your various accounts. To do this, click on the "edit info" button next to your account in the "Send mail as" section.
14. The Accounts and Import tab is also where you can manually get the mail from your (mt) Media Temple account. Click "Check mail now." You do not need to do this to get your mail. This just forces a manual check.

    

Congratulations! The mail for your (mt) Media Temple account will appear in your normal Gmail inbox.

See also

• Getting Started with Google Apps for Work
• How do I point my mail to Google Apps?