Seven Great Tricks to Google Apps for Work

1: Attach an email to another email: Attaching an email to another email is generally a complicated process. But Google Apps for Work makes this easier than ever, conveniently streamlining the entire process within Gmail and Drive. This short video lays out the steps perfectly.

2: Archive instead of delete: Many Gmail users are in the habit of deleting emails to keep their Inbox clean and empty. Archiving emails does the same thing without “really” removing them. Google likens this to filing papers in a cabinet as opposed to throwing them in a trash can. So hit the archive button instead of delete to keep your Inbox empty while retaining the ability to search and read email.

3: Use an image for a signature: Most of the time, a personalized email signature is comprised of text or rich text at the bottom of your email. But Gmail allows you to add an image as well. When creating your signature, click on the image symbol right above the text box. From there you can add an image to your Google Drive that will be displayed as your email signature. Easy peasy.

4: Customize your Google Calendar: No matter what’s your planning style (on time all the time or simply on time on paper), Google Calendar is exceptionally flexible and can be tweaked to fit your own organization methods. By simply opening the general settings, you can decide whether you want to show weekends, which day the week the calendar starts on, your time format, and more.

5: Use Gmail offline: Who said email had to be only online, anyways? By installing this great Chrome extension (made by Google), messages in Gmail become accessible offline. Once installed, it will begin to download a full week of email for you to access offline. Click the gear icon in the top right corner to augment your settings and allow up to one month of email for offline access.

6: Check revisions: It doesn’t matter if you’re using Docs, Sheets, or Slides: Google keeps a history of every revision done to all of your projects. By simply clicking “See revision history” in the document / spreadsheet / slide, a panel will appear with each revision time stamped. By clicking “Restore this revision,” you can instantly go back to earlier versions to see how the project has developed.

7: Know your contacts: Rapportive is a powerful chrome plugin and business tool that syncs LinkedIn with your Gmail. A small bar is placed on the side of each email showing the contact’s LinkedIn profile, including their photo, job title, connections in common, and more. You can even add your own notes to their contact page to keep track of all your communications.

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